The Office Administrator oversees the administrative tasks of the company, ensuring the rest of the staff has adequate support to work efficiently. This role is responsible to the office bookkeeping, coordination of office activities and operations to secure efficiency and compliance to company policies. The office administrator ensures the smooth running of our company’s offices and contributes to driving sustainable growth.

The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.

Responsibilities

• Support bookkeeping, accounts receivable, and budgeting procedures for the company.
• Creating, maintaining, and entering information into databases.
• Perform general administrative tasks, such as answering and directing phone calls; handling email, files, meeting minutes, mailings, and deliveries; and coordinating meetings.
• Order office supplies, stock supply stations, and ensure equipment is operable.
• Assist with client reception as needed.
• Perform general office clerk duties and errands
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Maintain filing systems and databases to ensure the accuracy and validity of information.
• Maintain and track supply inventory
• Helping organize and maintain office common areas.
• Maintain trusting relationships with suppliers, customers, and colleagues.
• Assist in any ad-hoc duties, projects, and activities as and when required.

Requirements and skills

• Knowledge and ability to use various computer programs and applications, including Microsoft Office Word, Excel, and email systems.
• Strong organizational skills, attention to detail, and the ability to multi-task are a must.
• Strong verbal and written communication skills
• Manage multiple priorities and meet deadlines in a high-volume office environment.
• Ability to establish and maintain effective working relationships with supervisors, other employees, and clients.
• Apply to deliver strong customer service.
• Always represent the organization in a positive and professional manner
• Excellent writing skills preferred.

Work Environment/Physical Requirements:

• Work in an office environment.
• Work 8 hours per day (M-F)
• Occasional overtime work may be required
• Job Type: Full-time

Benefits:

• SIMPLE Roth Contribution
• Professional development assistance
• Paid Time Off